Form 16 and 16A

Form 16

Form – 16 as we all know it is one of the most important forms, and is regularly used by us.  It is nothing but a certificate issued by an employer to an employee providing complete details of the Salaries & Wages earned, and the Exemptions and deductions applicable to the employee based on her / his salary structure as well as on the tax-deductible / tax-exemptible investments. If you are an employee of any organization, which means you are on any of the company’s payroll, you should receive your Form 16 by April 30 every year. The salary paid employee files her / his annual returns to the Income Tax Department, by submitting this form. Essentially, Form – 16 is a TDS (Tax Deducted At Source) Certificate issued by the employer to the employee.

Form 16A

On the other hand Form – 16A is issued by every person deducting tax, to the person whose tax has been deducted for every month or for a full financial year. In plain simple terms, Form – 16A is a form, which is provided by any organization that has obtained any form of services (Such as consultancy services etc.) From a particular vendor, and when the service provider invoices the service seeking organization, then the organization (That is the service seeking organization) deducts Tax, as per the taxation laws. Upon completion of this procedure, the service seeking organization deposits the tax thus deducted into the government treasury. To this effect, the organization, which has availed of the service, issues a certificate which consists of the Tax Thus Deducted (Which is also called as TDS or Tax Deducted at Source) to the service provider. The service provider – in turn – submits this to the income tax department while filing his income tax returns. A sample of  form 16 and form 16A both types of forms can be downloaded from the link provided in the below table in excel and word format as required

Specimen Of Form 16 & Form 16a Free Download In Excel and word format
Download Form 16 in excel format Form 16 in XLS Format
Download Form 16A in excel format Form 16A in XLS Format
Download Form 16 in word format Form 16 in word Format
Download Form 16A in word format Form 16A in word Format

13 comments to Form 16 16A in excel & word format

  • riya

    Hi sir,
    I am working for a private company. My gross total income is Rs.235000/- & j have a saving of Rs.65000/- (sec 80c) so my taxable income is, 170000 and also i am getting a fixed Deposit interest of Rs.100000/- p.a.

    so am i eligible to fill form 15G or not bec my income is not taxable or i have to add my taxable income & fixed deposit income

    Please provide the sufficient information… I really need it..

  • Jackson Ghadia

    Hi sir

    For my home loan company is asking Form16 & WLL 2 form.
    I am working in abroad. How to get these two forms.

    Thanks & regards

  • Pinku Debnath

    I joined a new company on Dec, 2012. I had submitted my salary slip and bank statement from sep-nov where it was showing 19000/- per month. But before that I used to get half of my salary in cash from mar,2012 – aug,2012 half the amout i took in cash. So I didn’t get my form -16 from previous company. So is it necessary to submit form 16. What can i do for TDS calculation as this is the first time i m going to give tax?

  • Financial Advisor

    Talk to your employer who is deducting the tax. Give a delaration in the beginning and proofs to him before the end of the financial year.

  • Financial Advisor

    there is no other option

  • Rajnath

    I am an government employee receiving cosolidated amount of Rs. 13200 monthly from my Government authority of West Bengal. But this fund comes from WHO related projects. But in the financial norms of CTD there is a provision of salary head.
    So, this is my question as i am a citizen of india furnished income tax by filing returns. But why not government will issue Form 16 for salaried instead they enforced me to take if so Form 16A, (i know that is TDS Certificate) but no TDS except professional Tax was deducted from my salary. There is a notification that only employees under Contractors can get issued by Form 16 A. Pleasee make solution of my question for my further belief and what shall I do next? Thanks

  • manu

    Hi sir,
    I am working for a private company. Their main stream is different field, but they started new department with the same company.

    I am working as an engineer in that new department. I am getting Rs.35,000/- per month with out any cuttings. I don’t get any salary proofs, tax forms. That means they are not paying the tax from my salary. So, i don’t know what to do.

    If i want to pay the tax to govt, how? i don’t have pay slips from company.

    With out salary proof, how to pay the tax?

    I need personal loan very urgent. But banks are asking the salary proof and form16 documents. With out paying the tax i don’t get the form 16 …How to solve this?

    Please provide the sufficient information… I really need it..

  • Vinu

    Rs. 500 is being deducted quarterly from my account. I have fixed deposit of some amount in SBI. The interest amount is credited to my account quarterly. Bank deducts Rs. 500 per quarterly as TDS. I am a private teacher and my income is not more than Rs. 3000 per month. I want to know that how can I file TDS return online so that I can get the return of Rs. 2000 yearly deducted as TDS. Please help me by giving step by step method as early as possible to file TDS return online (For TDS deducted on interest on fixed deposits.


    In the Financial year 2010-11, my total income was Rs.2,50,000 and that has come from as salary for the year 2010-11. Rs.1,60,000 exemption allowed by government and i have the documents for Rs.1,00,000 as LIC premium paid receipt. Therefore, i need not pay any tax to government as per the above status. TDS not detected in my salary because of i have furnished all my LIC premium paid copies to our office.I am having the PAN card and i don’t receive any form like FORM 16 from my office. I don’t know whether i have to file the Income tax or not ? If i have to file the same what is the procedure? please furnish the details. — BASKARAN.

    • Sampathkumaran

      You need not required Form 16, since TDS not deducted from Salary. Without Form 16 you can file your return with the Income Tax authorities. Computation of Income should be shown. furnish all the details in SARAl form 1, attach the computation of Income by showing the Tax payable NIL alongwith the supportings attached with Income Tax Return.

  • sanjay

    My boss deposite my TDS and now not giving my form 16. So how i can know my “HRA, and other banefits”, because i need to submit my return of current year.

    Please help me asap.

  • somani piyush

    thank for form no 16

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